This Is What AP Looks Like at Most Family Offices.
You have a full-time person whose entire job is keying invoices. Approvals require a physical signature. Duplicates slip through because nobody has time to cross-check. Sound familiar?
Manual Entry Is the Entire Process
A dedicated staff member keys every invoice by hand. Hundreds per month. Seven minutes per invoice on a good day. One person, one keyboard, zero redundancy.
Duplicates and Errors Are Invisible
Without automated checks, duplicate invoices get paid. Miscoded expenses hit the wrong GL account. You find out at month-end, not when it happens.
Approvals Are Stuck in the Building
Managers have to be physically present to review and sign invoices. When they travel, payments stall. When they are out sick, the close extends. The process only works when everyone is in the office at the same time.
You Are One Resignation Away from a Crisis
All the knowledge lives in one person's head. If they leave, your AP process leaves with them. There are no documented workflows. No system to fall back on.
"Just Use Bill.com." We Hear That a Lot.
Off-the-shelf AP platforms like Bill.com, Tipalti, and Ramp solve real problems. For a lot of companies, they are the right answer.
But if you are a family office or a privacy-conscious organization, they ask you to do something you might not be comfortable with: put all of your vendor data, payment details, and financial records on someone else's servers.
Every invoice. Every payment. Every vendor relationship. Sitting in a third-party cloud, governed by their security policies, their data retention rules, and their terms of service.
For organizations that manage hundreds of millions or billions in assets, that is a real concern. Not a hypothetical one.
Cloud AP Software
Your data lives...
On the vendor's cloud servers
You control access...
Vendor goes down...
You wait
Integrates with your systems...
If they support it
Customizable to your workflow...
Within their feature set
You stop paying...
You lose access
Within the vendor's permission model
DT AP
Your data lives...
You control access...
Vendor goes down...
Customizable to your workflow...
You stop paying...
On your own infrastructure
Completely. You own the server.
We build the integration to fit
Fully. It is your platform.
You keep everything
You keep working
We are not anti-cloud. We are pro-choice. Your data, your infrastructure, your rules.
"Just Use Bill.com." We Hear That a Lot.
Off-the-shelf AP platforms like Bill.com, Tipalti, and Ramp solve real problems. For a lot of companies, they are the right answer.
But if you are a family office or a privacy-conscious organization, they ask you to do something you might not be comfortable with: put all of your vendor data, payment details, and financial records on someone else's servers.
Every invoice. Every payment. Every vendor relationship. Sitting in a third-party cloud, governed by their security policies, their data retention rules, and their terms of service.
For organizations that manage hundreds of millions or billions in assets, that is a real concern. Not a hypothetical one.
We are not anti-cloud. We are pro-choice. Your data, your infrastructure, your rules.
Cloud AP Software
Your data lives...
On the vendor's cloud servers
You control access...
Within the vendor's permission model
Vendor goes down...
You wait
Integrates with your systems...
If they support it
Customizable to your workflow...
Within their feature set
You stop paying...
You lose access
DT AP
Your data lives...
On your own infrastructure
You control access...
Completely. You own the server.
Vendor goes down...
You keep working
Integrates with your systems...
We build the integration to fit
Customizable to your workflow...
Fully. It is your platform.
You stop paying...
You keep everything
If | Cloud AP | DT AP |
|---|---|---|
Your data lives... | On the vendor's cloud servers | On your own infrastructure |
You control access... | Within the vendor's permission model | Completely. You own the server. |
Vendor goes down... | You wait | You keep working |
Integrates with your systems... | If they support it | We build the integration to fit |
Customizable to your workflow... | Within their feature set | Fully. It is your platform. |
You stop paying... | You lose access | You keep everything |
Invoice Arrives
Vendors email invoices to a dedicated AP inbox. Paper invoices get scanned in. The system picks them up automatically. No manual downloads. No forwarding.
OCR and Data Extraction
The platform reads the invoice, extracts vendor name, invoice number, line items, amounts, and dates. Each field gets a confidence score so your team knows what to trust and what to double-check.
Coding Review
Your AP team reviews the extracted data, confirms or corrects GL coding, assigns the right entity and intercompany tags. The system learns vendor defaults over time, so repeat vendors get coded automatically.
Approval Routing
Once details are confirmed, the invoice routes to the designated approver. They review, approve, or reject from anywhere. No physical signatures. No chasing people down the hall. One click.
Duplicate Detection
Before an invoice moves forward, the system checks for duplicates across vendor, invoice number, amount, and date. Flagged matches get surfaced for review. Duplicates do not slip through.
Payment Determination
The approver specifies the payment amount (full or partial), selects the payment method, and submits. Partial payments are tracked against the original invoice balance.
GL Posting and Payment
Approved invoices post directly to your general ledger and payment system. No re-keying. No export files. No manual reconciliation between what was approved and what was booked.
From Inbox to GL. Fully Automated. Fully Yours.
Here is what happens when an invoice hits your system.
The entire workflow lives on your server. Nothing leaves your network unless you want it to.
Here is what happens when an invoice hits your system.
The entire workflow lives on your server. Nothing leaves your network unless you want it to.
From Inbox to GL. Fully Automated. Fully Yours.
1. Invoice Arrives
Vendors email invoices to a dedicated AP inbox. Paper invoices get scanned in. The system picks them up automatically. No manual downloads. No forwarding.
4. Approval Routing
Once details are confirmed, the invoice routes to the designated approver. They review, approve, or reject from anywhere. No physical signatures. No chasing people down the hall. One click.
7. GL Posting and Payment
Approved invoices post directly to your general ledger and payment system. No re-keying. No export files. No manual reconciliation between what was approved and what was booked.
2. OCR and Data Extraction
The platform reads the invoice, extracts vendor name, invoice number, line items, amounts, and dates. Each field gets a confidence score so your team knows what to trust and what to double-check.
5. Duplicate Detection
Before an invoice moves forward, the system checks for duplicates across vendor, invoice number, amount, and date. Flagged matches get surfaced for review. Duplicates do not slip through.
3. Coding Review
Your AP team reviews the extracted data, confirms or corrects GL coding, assigns the right entity and intercompany tags. The system learns vendor defaults over time, so repeat vendors get coded automatically.
6. Payment Determination
The approver specifies the payment amount (full or partial), selects the payment method, and submits. Partial payments are tracked against the original invoice balance.
Your server, your backups, your data
Intercompany Transactions
Role-based access control
Audit trail on every action
Tax-ready data from day one
On-premise deployment
Integrates with legacy ERPs
Custom GL mapping
Multi-entity support
The platform integrates directly with legacy financial systems. Data flows from the AP platform to your GL without manual posting.
We Do Not Ask You to Rip and Replace.
DT AP is not a one-size-fits-all SaaS product. It is a platform we build and deploy on your infrastructure, integrated with the systems you already run. Legacy ERP? We connect to it. AS400? We have done it. Custom GL? We will build the bridge.
✓ On-premise deployment
✓ Multi-entity support
✓ Audit trail on every action
✓ Integrates with legacy ERPs
✓ Intercompany Transactions
✓ Tax-ready data from day one
✓ Custom GL mapping
✓ Role-based access control
✓ Your server, your backups, your data
We Do Not Ask You to Rip and Replace.
DT AP is not a one-size-fits-all SaaS product. It is a platform we build and deploy on your infrastructure, integrated with the systems you already run. Legacy ERP? We connect to it. AS400? We have done it. Custom GL? We will build the bridge.
The platform integrates directly with legacy financial systems. Data flows from the AP platform to your GL without manual posting.
Learn more about Data Integration ⟶
✓
On-premise deployment
✓
Multi-entity support
✓
Audit trail on every action
✓
Integrates with legacy ERPs
✓
Intercompany Transactions
✓
Tax-ready data from day one
✓
Custom GL mapping
✓
Role-based access control
09
Email + Notification Workflows
✓
Your server, your backups, your data
The Math Is Simple.
Average invoice processing time. From manual keying to automated capture and coding.
7m ⟶ <1m
15d ⟶ 3d
AP close cycle. From weeks of manual processing to a three-day close.
Manual GL posting. Approved invoices flow directly to your ledger. No re-keying.
100% ⟶ 0%
✓ Digital
Approval workflow. From anywhere. On any device. No office visit required.
Targets based on a multi-entity implementation engagement. Actual results vary by invoice volume, complexity, and existing systems.
The Math Is Simple.
7m → <1m
Average invoice processing time. From manual keying to automated capture and coding.
100% → 0%
Manual GL posting. Approved invoices flow directly to your ledger. No re-keying.
15d → 3d
AP close cycle. From weeks of manual processing to a three-day close.
✓ Digital
Approval workflow. From anywhere. On any device. No office visit required.
15d → 3d
AP close cycle. From weeks of manual processing to a three-day close.
100% → 0%
Manual GL posting. Approved invoices flow directly to your ledger. No re-keying.
✓ Digital
Approval workflow. From anywhere. On any device. No office visit required.
Targets based on a multi-entity implementation engagement. Actual results vary by invoice volume, complexity, and existing systems.
Clean Books Save Real Money.
When your accounting records are structured and accessible, your tax team can actually do their job. They find deductions faster. They catch misclassifications before filing. They spend time on strategy instead of reconstruction. A clean AP process does not just speed up your close. It reduces your tax liability because the data is there when you need it.
We learn before we build.
1. DIAGNOSTIC
We start by mapping your current AP process end-to-end. Every handoff, every bottleneck, every workaround your team invented because the system would not cooperate. We document the real process, not the one in your SOP binder.
AP automation is one piece of the close. To compress your entire month-end cycle from weeks to days, see our Close Acceleration program.
Learn more about Faster Close ⟶
2. DESIGN + BUILD
We design the platform around your workflow, not the other way around. Entity structure, approval chains, GL mapping, payment methods, vendor defaults. Everything is configured to match how your team actually works. Then we build it on your infrastructure.
3. DEPLOY + PROVE
We start with a pilot. One entity, controlled vendor set, parallel processing. We prove it works before we scale it. No big-bang rollouts. No surprises.